Glossary for EDI & Master Data Management
Key terms and definitions for electronic data exchange and master data – clearly explained for manufacturers, distributors, and suppliers who collaborate to share product information efficiently.
Glossary
Here's a detailed glossary with descriptions and explanations for each term related to EDI (Electronic Data Interchange) Solutions and Master Data Management (MDM):
| A | B | C | D | E | F | G | H | I | J | K | M | N | O | P | Q | R | S | T | U | V | W | X |
A
- 810 Invoice – An electronic document used to request payment for goods or services provided.
- 820 Payment Order/Remittance Advice – A transaction used to transfer funds and provide details about payments.
- 824 Application Advice – A response to a transaction, indicating acceptance, rejection, or errors.
- 830 Planning Schedule – A forecast of demand or production schedules shared between suppliers and manufacturers.
- 832 Price/Sales Catalog – An electronic catalog containing product details, pricing, and availability.
- 850 Purchase Order – A document issued by a buyer to request goods or services from a supplier.
- 852 Product Activity Data – A transaction providing inventory movement, sales, and other product activity.
- 855 Purchase Order Acknowledgment – Confirmation from a supplier that an order has been received and processed.
- 856 Advance Ship Notice (ASN) – A notification sent before shipment detailing contents, tracking, and delivery details.
- 860 Purchase Order Change Request – A document sent by the buyer to request modifications to a previously issued purchase order.
- 865 Purchase Order Change Acknowledgment – A supplier’s response to confirm or reject requested changes.
- 867 Product Transfer and Resale Report – A document tracking product movement from a seller to a buyer.
- 940 Warehouse Shipping Order – Instructions sent to a warehouse to ship products to a specified destination.
- 943 Warehouse Stock Transfer Shipment Advice – A document indicating that a stock transfer has been shipped from one warehouse to another.
- 944 Warehouse Stock Transfer Receipt Advice – Confirmation that a warehouse has received transferred stock.
- 945 Warehouse Shipping Advice – Notification that an order has been shipped from the warehouse.
- 947 Inventory Adjustment – A report indicating changes in inventory due to discrepancies, damages, or adjustments.
- Acknowledgment – A confirmation message indicating the receipt and status of an EDI transaction.
- Active Tag – A type of RFID tag that has an internal battery to transmit signals.
B
- B2B (Business-to-Business) – Transactions between businesses, such as manufacturers and suppliers.
- B2C (Business-to-Consumer) – Transactions between businesses and individual consumers.
- B2G (Business-to-Government) – Transactions between businesses and government agencies.
- Back-End Integration – The process of connecting EDI systems to internal enterprise applications like ERP.
- Barcode – A machine-readable representation of data used for product identification.
- Bill of Lading (BOL) – A legal document detailing the shipment of goods.
C
- Centralized Master Data Management – A system where all master data is managed in a central repository.
- Change Data Capture (CDC) – A method for identifying and tracking changes in data.
- Cloud-Based EDI – An EDI system hosted in the cloud for easy accessibility and scalability.
- Compliance Checking – Ensuring that data follows established industry and company standards.
- Consolidation – The process of combining multiple data sources into a single repository.
- Customer Data Integration (CDI) – Merging customer data from multiple sources into a single, consistent record.
D
- Data Cleansing – The process of identifying and correcting errors in data.
- Data Consolidation – Combining data from multiple sources into a unified system.
- Data Enrichment – Enhancing existing data by adding missing or relevant information.
- Data Federation – A method that allows data from different sources to be accessed in real-time without replication.
- Data Governance – Policies and procedures that ensure data quality, security, and compliance.
- Data Integration – Combining data from various sources into a single view.
- Data Migration – The process of transferring data between systems or storage formats.
- Data Profiling – Analyzing data to understand its structure, quality, and consistency.
- Data Quality – The measure of how accurate, consistent, and complete data is.
- Data Stewardship – The management and oversight of data to ensure its quality and consistency.
- Data Synchronization – Ensuring that data remains consistent across multiple systems.
- Data Transformation – Converting data from one format to another.
E
- EANCOM – A subset of EDIFACT used for EDI transactions in retail and distribution.
- EDIFACT – An international standard for EDI transactions.
- Electronic Data Interchange (EDI) – The electronic exchange of business documents in a standardized format.
- Electronic Funds Transfer (EFT) – The digital transfer of money between financial institutions.
- Encryption – A method of securing data by converting it into an unreadable format.
- Enterprise Application Integration (EAI) – Connecting enterprise applications for seamless data flow.
- Enterprise Resource Planning (ERP) – A software system that integrates core business processes.
G
- Global Data Synchronization Network (GDSN) – A system that enables the consistent sharing of product data.
- Global Location Number (GLN) – A unique identifier for businesses and physical locations.
- Global Trade Item Number (GTIN) – A globally recognized product identifier.
- Golden Record – The most accurate and complete version of a data record.
I
- Integration – The process of connecting different systems and applications.
- Interchange Control Structure – A set of rules governing the structure of EDI transactions.
- Invoice – A document requesting payment for goods or services.
- Item Master – A database containing details about all products a company manages.
M
- Mapping – The process of converting data between different EDI formats.
- Master Data – Foundational business data, such as product, customer, and supplier information.
- Master Data Management (MDM) – The governance and management of master data to ensure accuracy and consistency.
- Metadata – Data that describes other data for classification and organization.
P
- Partner Agreement – A contract defining the terms of data exchange between trading partners.
- Partner Profile – A document detailing the technical and business requirements of a trading partner.
- Physical Inventory – A manual count of stock to verify accuracy.
- Product Data Management (PDM) – A system for managing product-related information.
- Product Information Management (PIM) – A system for centralizing and maintaining product data.
- Purchase Order – A document issued to suppliers requesting goods or services.
R
- Radio Frequency Identification (RFID) – A technology that uses radio waves for product identification and tracking.
- Reference Data – Data used to classify or categorize business data.
- Registry – A centralized directory of data records.
S
- Secure File Transfer Protocol (SFTP) – A secure method for transferring data.
- Service Level Agreement (SLA) – A contract defining service expectations between parties.
- Supply Chain Management (SCM) – The management of goods and services as they move from suppliers to customers.
- Syntax – The structure and format rules used in data exchange.
T
- Trading Partner – A business entity that exchanges EDI documents with another organization.
- Transaction Set – A predefined structure for an EDI document.
V
- Value-Added Network (VAN)– A third-party provider that facilitates secure EDI transactions.
W
- Warehouse Management System (WMS) – A software solution that helps manage warehouse operations, including inventory tracking, order fulfillment, and shipping. WMS integrates with EDI and ERP systems to streamline logistics and improve efficiency.
- Web EDI – A cloud-based or browser-based Electronic Data Interchange system that allows companies to exchange business documents without needing on-premises EDI software. It provides a more accessible and cost-effective solution for small and medium-sized businesses.
- Web Services – A set of standardized protocols and tools that enable different applications to communicate over the internet. In the context of EDI and MDM, web services facilitate real-time data exchange and integration between systems.
- Workflow – A sequence of tasks or processes that are executed in a defined order to achieve a business outcome. In EDI and MDM, workflows automate data validation, approvals, and synchronization between systems.
X
- X12 – A widely used EDI standard developed by ANSI (American National Standards Institute) that defines formats for business document exchange, such as invoices, purchase orders, and shipment notices.
- XML Schema Definition (XSD) – A language used to define the structure and rules of XML documents. In EDI and MDM, XSD ensures that XML-based data exchanges conform to agreed-upon formats, improving data consistency and validation.